Introduction
JM Electrics Ltd is committed to ensuring that your privacy is protected at all times.
This Privacy Notice sets out how we use and protect any personal information that is provided to us.
Should we ask you to provide information by which you can be identified, then you can be assured that it will only be used in accordance with this Privacy Notice.
This Privacy Notice is effective from 25 May 2018.
Who we are
JM Electrics Ltd is an underground cable jointing company. We provide cable jointing services (LV, 11kv and 33kv) to the power sector throughout Northern Ireland. This includes new connections, fault and emergency, refurbishments and alterations.
Data Controller
JM Electrics Ltd is the Data Controller for all personal data that is submitted. We encourage individuals covered by this Privacy Notice to raise any concerns about our processing of personal information by contacting us using the details below:
Company Name: JM Electrics Ltd
Address: 95 Old Ballygowan Road, Comber, Co. Down, BT23 5RX.
Email: [email protected]
Phone: 07802 227222
How we collect and use data
We collect data to help operate our business and deliver our services. This is data that identifies you or can be used to identify or contact you.
We collect and use the following types of information:
Personal Data
This is personal information about you that you share with us by email, in writing, by phone or by any other means. Most often, your personal information will include your full name, home and/or business address and/or site address, personal and/or business email address and telephone and/or mobile phone number. Additional personal information may include bank details and information need for payment purposes.
Job Application and Employment
If you apply for a role with our Company, other personal data shared is likely to include your employment history, proof of identity, qualification checks, health information etc.
If you provide information in connection with a job application, we may keep it for up to three years in case we decide to contact you at a later date.
If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for up to six years before destroying or deleting it.
Information from Third-Parties
Business Partners – where we have formal relationships with business partners who may introduce new customers to us, data would include personal contact details, information on the areas of interest and data required to fulfil a request or service.
References – new customer accounts, employment opportunities, etc. with us may result in us taking out references from third-parties. This may be from compliant third-parties or from contacts that you introduce to us for this purpose.
Legal basis for processing personal data
All data processed by us will be done on one of the following lawful bases:
- consent
- contract
- legitimate interests
- vital interests
- public task
- legal obligation
Where consent is relied upon as a lawful basis for processing data, evidence of opt-in will be kept with personal data.
Sharing personal data
We will not use or disclose personal information for any other purpose for which it is not related (or in the case of sensitive information, directly related) to the above purposes without your consent, unless otherwise authorised, required or permitted under the law. Information (contact names and contact details) may be shared with other business partners such sub-contractors only once permission has been granted.
How we store and process personal data
We store the majority of your information electronically on password protected devices. Any hard-copy records, which are minimal, are stored confidentially and in accordance with our control of records procedures.
If we engage external service providers, we will take all reasonable steps to ensure they comply with data protection law when they handle your information. We will also ensure that they are only authorised to use personal information for the limited purposes agreed with them.
How we secure personal data
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic measures and procedures to protect and secure the information you provide to us. Unfortunately, transmission of information via e-mail is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee security of your data transmitted to or from us by means of e-mail and any such transmission is at your own risk.
How long we keep personal data
We only store your information for as long as is necessary for the purpose it was obtained or for any additional purpose we have explained to you. We will not retain personal information for any longer than is necessary.
In general, in respect of personal information gathered in the context of a contract, we will retain personal information for the duration of the contract and a period of up to six years after the contract has expired or been terminated, in case such personal information is required for the exercise or defence of a legal claim during this period.
We will keep basic information about customers and their contact details for a minimum of 6 years for tax purposes.
Privacy Rights
You are entitled to exercise any of the following privacy rights in respect of our processing of personal information:
- Access: You can request access to a copy of your personal information held by us, along with details of what personal information we use, why we use it, who we share it with and how long we keep it for.
- Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.
- Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, or where we have no legal basis for keeping it.
- Restriction: You can ask us to restrict the personal information we use about you where we are not able to erase personal information or where an individual has objected to our use of their personal information.
- Objection: You can object to our processing of your personal information.
- Portability: You can ask us to provide you or a third party with some of the personal information we hold about you in a structured, commonly used, electronic format so it can be easily transferred.
- Withdraw Consent: where we ask for consent to process personal information, you have the right to withdraw consent at any time.
You can exercise your rights by contacting us using the details set out in the ‘How to contact us’ section below.
The full ICO rights under GDPR can be seen at the internet link below:
Complaints
We would always welcome the opportunity to rectify any complaints that you have about your privacy and data held with us. You can make a complaint to us about how we have used your personal information by contacting by email at address given in the section below.
If you would like to make a complaint to the ICO, their contact details are:
By phone: 0303 123 1113
Online: https://ico.org.uk/concerns
How to contact us
You can contact us if you have any questions about our privacy policy or personal data we hold about you:
Write to us: 95 Old Ballygowan Road, Comber, Co. Down, BT23 5RX.
By phone: 07802 227222
By e-mail: [email protected]